Whether you are implementing a complete-package Electronic Health Record (EHR) system or just the scheduling component, a successful appointment migration program will take considerable effort and planning. Today’s EHR systems provide advanced levels of sophistication and capabilities for moving future, scheduled appointments from legacy systems into the new applications. In most cases, it is no longer necessary to consider manually converting every single appointment. Nor is it necessary to bring in outside, specialized technical firms to perform advanced levels of wizardry to convert legacy data into the required format of your new scheduling vendor. Today’s more popular vendor systems have tools that guide your inhouse project analysts through the process of converting or migrating future appointments into the format necessary for programmatic uploading into the new scheduling application with a very high degree of success. You should expect to be able to upload 90%-95% of your scheduled appointments, and manually enter the rest. Exceptions to regular uploads will include complex cases such as Oncology, Surgery, and Radiology.
The following are some tips on establishing a successful appointment program, broken into two parts – preparation and the actual migration process.
By following the tips above, you should be well on your way towards a successful, clearly defined appointment migration program. The next step is implementation.
As the date for your appointment migration weekend draws near, you should consider the following:
Appointment migration programs are a major part of EHR implementations that can be a difficult challenge of not done correctly or left to the sole guidance of a few or just the vendor. You only get one try, and failure is not an option. But making it fun, effective, and a complete success is.
If you are interested in learning how Optimum Healthcare IT can help your organization establish a successful appointment migration program, click here for our Revenue Cycle Advisory Services.